UCC Career Services

Accounts / Bookeeping / Office Administrator (221 views)

CB Tool Hire & Sales Ltd is a busy, local, Cork business established in 1998. We specialise in Plant, Access and Tool Hire & Sales for Home / DIY, Construction, Engineering, Maintenance and Industrial use. We have one of the best maintained fleets throughout the Cork and Munster area. Our aim is to provide our customers with high quality and reliable hire equipment at a reasonable cost.

We are looking for an Accounts / Office Administrator to fill a Permanent Full-Time position.

Office Administrator:

Manage front desk – First point of contact – reception duties to include answering the telephone, monitoring emails and the timely relaying of messages;

Raising hire and sale contracts through Syrinx (full training provided);

Reporting monthly on fuel expenditure;

Recording employee annual leave;

Issuing a weekly report to management of cross-hires;

Issuing a weekly hire report to specific customers/sites;

Paying motor tax on company vehicles when due;

Record and process customer payments where applicable;

Administrative and secretarial tasks to include filing, typing, scanning, etc;

Upkeep the presentability of the office;

Petty cash management;

Other ad-hoc administrative duties.

Accounts / Bookkeeping:

Raising sales invoices;

Matching purchase invoices to POs before sending for approval;

Posting purchase invoices once approved;

Reconciling supplier statements;

Liaising with suppliers regarding any invoice queries and requesting credit notes where due;

Managing and reconciling petty cash;

Bank / credit card reconciliation;

Resolving customer invoice queries;

Issuing weekly aged debtor report;

Liaising with management on credit control;

Processing a payment run each month;

Prepare month end balance sheet reconciliation & monthly closing of the management accounts;

Quarterly VAT returns;

Liaising with accountants at year-end.



Running weekly and monthly payroll;

Processing employee expenses;

P30 returns.


Fluent spoken and written English;

Previous experience in a similar role essential;

Experience in the use of an accounting package such as Sage 50;

Proficiency in Microsoft Office, in particular Excel, Word and Outlook;

Excellent telephone manner, communication and interpersonal skills;

Must be highly organised and proactive with a strong attention to detail;

Knowledge of Sage 50 Accounts and/or Thesaurus Payroll software would be an advantage.

Hours: 7.45am to 4.45pm

Job Types: Full-time, Permanent

Salary: Will depend on experience